Sample business documents  

英文商業文件範本

 

Please click here to read "Better business writing". Below letters are for your reference only. You should adapt them to the circumstances of your case.

For Chinese version, please see 中文商業文件範本

 

Letters to customers
Sales promotion 1
Sales promotion 2
Sales promotion 3
Sales promotion 4
Sales promotion 5
Apology for non-delivery of goods
Reply to enquiry from customer
Ask an old customer to introduce new customers
Ask an old customer to be a referee
To welcome a new customer
To thank a customer for pointing out a problem
To apologize for substandard product
To apologize for a justified complaint
To introduce new employee to a customer
To ask an old customer why he no longer patronizes us
To invite a customer to a social gathering
To advise customer of price adjustment
To advise customer change of settlement policy
To offer a credit limit to a customer
To a customer whose cheque was bounced by the bank
To request a customer to settle his overdue debt
To request overdue payment - second notice
To request overdue payment - final notice

 

Letters to suppliers
Purchase enquiry 1
Purchase enquiry 2
Late delivery of goods
Invitation to tender a price
To praise for excellent service
To complain for substandard service

 

Letters / documents for employers
Job Application Form
Engagement letter to a new employee
Contract of Employment
Commendation letter to employee
Dismissal letter to employee
Warning letter to employee - lazy worker
Warning letter to employee - poor performance
Warning letter to employee - misconduct
Advertisement for recruitment of employees 1
Advertisement for recruitment of employees 2
Advertisement for recruitment of employees 3
Advertisement for recruitment of employees 4
Letter to seek reference from a referee
Reference letters to resigned employees – Excellent performance
Reference letters to resigned employees – Very good performance
Reference letters to resigned employees – Good performance
Reference letters to resigned employees – Satisfactory performance
Letter to IRD – Request for extension of time to file employer return
Letter to IRD – Request for extension of time to answer queries
Letter to IRD – Employees claim time basis assessment
Letter to IRD – Employees claim all services outside Hong Kong
Letter to IRD – Employees claim rental-value assessment
Letter to IRD – Employees disputes the income assessed

 

Letters / documents for employees
Job application letter 1
Job application letter 2
Job application letter 3
An example of resume
Notice of resignation

 

Miscellaneous letters / notices
Announcement of office removal
Invitation to attend a ceremony 
Invitation to dinner - general
Invitation to dinner - farewell party
Card writing - Birthday
Card writing - Mother's day
Card writing - Father's day
Card writing - St. Valentine's day
Card writing - Teacher's day
Card writing - New born baby
Card writing - Newly weds
Card writing - Job promotion
Card writing - Retirement
Card writing - Moving house
Card writing - Starting a new business
Card writing - Graduation day
Card writing - A note of thanks
Card writing - Seeing a patient
Card writing - Comforting a friend
Card writing - Farewell a teacher
Card writing - Farewell a friend
Agenda for a committee meeting
Minutes of a committee meeting
A letter to express love to your darling
A letter telling what is life
A letter paying regard to an old friend
A letter congratulating a friend on her marriage
A letter expressing seasonal greeting to a customer
Letter of thanks - for courtesy to a relative
Letter of thanks - for a visit
Letter of thanks - for a dinner
Letter of thanks - for a gift
Business advertisement 1
Business advertisement 2
Business advertisement 3
Business advertisement 4
Business advertisement 5
Press announcement for dismissal of an employee
Obituary

 

Accounting documents
Profit and Loss Account
Balance Sheet
Cash Book
Sales Day Book
Purchases Day Book
Profits tax computation
Income statement (for non-profit-making institutions)
Statement of assets and liabilities (for non-profit-making institutions)

 

Miscellaneous documents
Lease agreement
Rent receipt
Acknowledgement of debt

 

 

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